Retreat Terms and Conditions - Dr. Venus
page-template-default,page,page-id-17513,do-etfw,ajax_fade,page_not_loaded,,columns-4,qode-child-theme-ver-1.0.0,qode-theme-ver-10.1.1,wpb-js-composer js-comp-ver-5.0.1,vc_responsive

Retreat Terms and Conditions

Dr. Venus PRODUCTS – Terms and Conditions

View this link –


“Awaken Your Senses: A Costa Rican Adventure Quest” Terms and Conditions




Trip includes:
  • 1 night lodging at Villa Florencia, Turrialba
  • 2 nights lodging at Pacuare Eco Lodge, Pacuare River
  • 3 nights at lodging at Tabacon Resort, La Fortuna
  • All ground transfers within Costa Rica by private shuttle
  • Whitewater Rafting On The Pacuare River
  • Organic Coffee Plantation Tour
  • Jungle Canopy Zipline Tour & Tarzan Swing
  • Guided Indigenous Hike Through The Rainforest
  • Horseback Riding To The La Fortuna Waterfall
  • Tabacon Hot Springs Access
  • Costa Rican Cooking Experience
  • Three Inspirational Wellness Chats
  • Daily Morning Warm-up/Stretch
  • Nightly Restoration Meditation
  • Daily Breakfasts
  • 3 Lunches
  • 4 Dinners
  • Gratuities for our local tour guides, boatmen, and drivers


Trip does NOT include:

  • Local or International Flights.
  • The Costa Rican international airport departure tax. (Estimated $29; sometimes included in your flight cost, so check with your provider.)
  • Alcoholic beverages.
  • Meals not detailed in the itinerary.
  • Personal expenses of any kind.
  • Transportation not specified in the itinerary.
  • Telephone calls.
  • Tips for porters, maids, concierge, optional spa services, etc.
  • Services not specified in the itinerary. For example, spa services (facials, massages, etc.) and other available activities (canyoning, rock climbing, etc) are not included.


Cancellation Policy

We get that life happens, and we wish we could compensate for unforeseen circumstances, but we begin to incur costs the moment you book (if not before). Therefore, cancellations are non-refundable after 90 days prior to trip start. However, we do allow for last minute transfers of the trip to another person of the same gender. Please notify us immediately in the case of a transfer.


Travel Insurance

Comprehensive travel insurance is highly recommended, and should cover injury, medical, evacuation, and repatriation as well as trip cancellation and trip interruption. Most insurance companies require purchase to be made within 2-3 weeks of booking for full benefits. World Nomads is a highly recommended travel insurance provider you may want to consider.



Please plan so that your flight arrives at SJO (Juan Santamaría International Airport) by 3pm local time on August 18, 2018, and departs from the same airport at 12:30pm (or after) local time on August 24, 2018. Shuttle will pick-up at 4:30pm on 8/18/18 for transfer to hotel, and will drop-off at airport on 8/24/18 by 9:30am. Travel time between the airport and our location is 2 to 3 hours. There is only one shuttle provided for our travel group and if you are not able to make it to the shuttle at its scheduled departure time, other transportation will be arranged at an additional expense to you.





A $250 deposit is required for each traveler to secure the booking.


Trip Cost

$1699 (USD) per person for double occupancy room.
Add $700(USD) per person for single occupancy room.



Payments can be made by $250 deposit upon booking + payment schedule below. Payments will be invoiced via e-mail for credit card or Paypal payment online.


The trip quoted includes all the taxes (in lodging the 13% and for meals the 10% for the service plus the 13% sales). If the tax scheme changes, prices will be adjusted accordingly.


Payment terms, trip more than 90 days out:

$250 ——————- Deposit due on booking (refundable up to 90 days before trip start,  minus a $40 service charge)
50% remainder ——- Due 90 days before trip start date (refundable up to 90 days before trip start)
Remainder ———— Due 45 days before trip start date (non-refundable)


Payment terms, trip between 90-46 days out:

$250 ——————– Deposit due on booking (non-refundable)
50% remainder ——– Due on booking (non-refundable)
Remainder ————- Due 45 days before trip start date (non-refundable)


Payment terms, trips 45 or fewer days out:

100% ——————– Due on booking, non-refundable


Cancellation Policy, Travel Insurance, Arrival/Departure

See above.


Documents, Personal Identification, Vaccinations

Traveler is responsible for all required travel documents including passport, visas, entry or exit fees, and vaccinations. Dr. Venus does not cover the cost or assist in obtaining any of the above, and reserves the right to collect information on all.


You will need a valid passport to enter Costa Rica valid at least 6 months after the date you return home.  If you are traveling on a non-US passport and your flight intinerary takes you through the USA you now need to complete the ESTA online registration. This is a registration required by the US government and was brought into effect in January 2009. Please click on the following link for more information The registration should be completed at least 72 hours prior to travel, is valid for 2 years and costs $14 per applicant.


Currently citizens of the USA, Argentina, Brazil, Canada, Israel, Japan, Panama, Romania, South Korea, New Zealand, Tawain, Uruguay, the UK, France and most other Western European countries do not need a visa for a 90-day stay. Citizens of Australia, Ireland, Iceland, India, Mexico, Russia, South Africa, Vatican City and most of Eastern Europe and Latin America can stay 30 days without a visa. Please check with a Costa Rican Embassy or consulate several months prior to your trip if you are unsure of your visa requirements.



Any incidentals caused by traveler to the accommodations, transit providers, or any Dr. Venus partners are at the traveler’s expense. Incidentals include but are not limited to damage or theft of property and any expenses charged to Dr. Venus for these reasons will be billed to the traveler using the credit card provided.


Cancellation, Refunds and Transfers

Cancellations must be received in writing. A full refund of trip minus deposit service charge can be given for cancellations 90 days prior to trip start date. No refunds will be given less than 90 days from trip start. We do allow last minute transfers of the trip to another person of the same gender. Please notify us immediately in the case of a transfer.


Cancellation by Us

A minimum of 14 (fourteen) persons must join each Dr. Venus trip in order for us to operate the trip. If spaces are not filled, and we cancel, you are advised to utilize your recommended travel insurance for a refund. Dr. Venus reserves the right to cancel for any reason including low bookings, force majeure, and adverse environmental or political circumstances beyond our control. Every effort will be made on the part of Dr. Venus to a) not cancel b) should the trip be cancelled assist client to obtain refunds either through insurance, Dr. Venus, or by other means.


Limitations & Liabilities

To the extent permitted by law, you release Dr. Venus (including owners, directors, officers, employees, consultants, contractors, partners, agents, and volunteers) from any liability for any damage, loss, liability, or injury you may suffer in relation to your participation in the trip, package, or activity you purchased through Dr. Venus. You accept responsibility for your own actions and acknowledge that you are responsible for your own safety and for the safety of any children accompanying you. You acknowledge that your trip destination may be unfamiliar to you, and that you should be careful and prudent at all times. You are responsible for your own property and wellbeing, and you will not hold Dr. Venus responsible for any losses or damages. You will be required to complete a liability waiver form prior to starting the trip.



These terms and conditions shall be governed by the law of the State of California and of the United States of America where applicable. Any disputes regarding these terms and conditions shall be resolved exclusively in the courts of the State of California, United States of America.